01
Property sale
Every property transaction requires identifying the parties and the source of funds.
The practice's diligence,
on every deed.
A notary is an expressly obliged entity. For every sale, gift or company incorporation, identifying the parties and their ultimate beneficial owners has to be documented. AML Company turns that into a smooth step rather than a brake.
Check a party to the deed
Identification of the partiesUltimate beneficial ownersCTIF reportAudit trail
Deed in progress
Property sale · selling party
legal-entity party
Horizon Invest SCRL
BCE 0654.213.987Who are the ultimate beneficial owners?
Luc Carlier
75 %Helena Vos
25 %Diligence verdictMedium
At the heart of your work
Three deeds, one and the same duty
Diligence depends on the deed, not on the client. These everyday operations of a practice trigger, almost systematically, identification and risk assessment.
02
Company incorporation
Creating, amending or directing a company: the ultimate beneficial owners must be known.
03
Handling funds or assets
Handling funds on a client's behalf puts the deed within the scope of due diligence.
Proportionate diligence
Not every deed
carries the same risk.
The law requires proportionate diligence. AML Company assesses every deed by its parties, its amount and its structure, and adapts how deep your checks go.
Routine deed
Low- Known resident parties
- Classic private sale
- Clear source of funds
Diligence
Simplified diligence
Deed to watch
Medium- A company is a party to the deed
- Structured financing
- Significant amount
Diligence
Standard diligence
Sensitive deed
High- Foreign or politically exposed party (PEP)
- Uncertain source of funds
- Interposed or multi-layer structure
Diligence
Enhanced due diligence (EDD)
Platform
Diligence,
without slowing the deed down.
Every duty of a notary has its module, built for the volume and the pace of a practice.
Faster identification of the parties
When a party is a legal entity, its CBE record (form, registered office, directors, activity) feeds the deed's file directly.
CBEVAT · NACENo retyping
Ultimate beneficial owners
Map the ownership chain and reconcile it with the UBO register to document who was actually identified.
UBO registerOwnership chain
Risk assessment per deed
The risk profile is computed from the type of deed, the amount and the parties, and triggers enhanced due diligence where needed.
ScoringEnhanced diligence
Support for the CTIF report
Centralise the elements of suspicion and keep a timestamped trace of every decision and every report.
CTIFTraceability
One file per deed
Every deed carries its own diligence file, retained, timestamped and exportable in one click on the day of an inspection.
TimestampingArchivePDF export
Diligence on the companies involved
A legal-entity party is followed like a client: sanctions, PEPs and CBE changes included.
SanctionsPEPCBE monitoring
An authentic deed engages your liability.
Your liability does not stop at the signature. AML Company documents the diligence you actually exercised, deed after deed.
What the law expects
Your duties,
kept up to date for you.
As an obliged entity, the practice applies the full diligence baseline. AML Company turns it into guided steps, from the first deed to retention.
Legal basis: art. 5, §1, 26° of the Act of 18 September 2017
General information based on the Belgian framework; it is not legal advice.
- Identification and verification of the client's identity (KYC)
- Identification of the ultimate beneficial owners (UBO register)
- Assessment of money-laundering and terrorist-financing risks
- Ongoing diligence and monitoring of transactions
- Reporting suspicions to the CTIF
- Retention of the documents and appointment of an AMLCO
Frequently asked questions
Notaries
and anti-money laundering.
Are notaries covered by the anti-money-laundering act?
Yes. Notaries are expressly among the obliged entities (art. 5, §1, 26° of the Act of 18 September 2017) and must apply the whole set of diligence, identification and reporting duties.
Which deeds does the diligence duty apply to?
The duty covers in particular property transactions, the incorporation and management of companies, and the handling of funds. In practice, the vast majority of deeds involves identifying the client and its ultimate beneficial owners.
How does a suspicious transaction report work?
The notary files the report with the CTIF. The platform helps gather and retain the supporting evidence and the history of decisions, which are essential in an inspection.
Is a diligence file needed for every deed?
Yes: every deed concerned gives rise to an identification and risk-assessment file, retained and kept up to date. AML Company centralises those files and their audit trail.
Get started
Bring your practice into compliance.
Keep the proof.
Identify the parties to a first deed in minutes and watch the audit trail build itself. Setup and migration free for Belgian practices.