01
Onboarding
Before the first engagement: identification of the client, of its ultimate beneficial owners, and risk assessment.
Your firm's compliance,
on autopilot.
Chartered accountants, tax advisers and auditors are obliged entities. Onboard your clients, identify their ultimate beneficial owners and keep your diligence up to date, without turning it into a second job.
Check a new client
Prefilled onboardingUBO registerPeriodic reviewEvidential file
New client
Onboarding · prefilled file
imported from the CBE
Verbeke & Fils SRL
BCE 0501.334.778Ultimate beneficial owners and risk
Paul Verbeke
100 %Scheduled review12 mois
Risk profileLow
Living diligence
Three moments, one and the same diligence
Identifying a client once is not enough. The law expects ongoing diligence, at three key moments the platform handles for you.
02
Periodic review
Diligence stays alive. Every file is reviewed at a frequency that depends on its risk level.
03
Alert on change
A CBE change at a client's (directors, capital, legal form) restarts the diligence at the right moment.
Proportionate diligence
Not every client
is the same.
The law requires diligence proportionate to the risk. AML Company grades every client in your portfolio and adapts how deep and how often your checks run.
Simple client
Low- Local SME, single manager
- Everyday activity
- Regular account filings
Diligence
Simplified diligence
Standard client
Medium- Group with a few subsidiaries
- Several ultimate beneficial owners
- Conventional sector
Diligence
Standard diligence
Sensitive client
High- International flows or ownership
- A politically exposed person (PEP) among the UBOs
- High-risk sector or country
Diligence
Enhanced due diligence (EDD)
Platform
Compliance,
without eating your billable work.
Every duty of the profession has its module, built for a client portfolio, not for a single file.
Prefilled client onboarding
From the enterprise number, the CBE data feeds the file: legal form, activity, registered office, directors. You approve instead of retyping.
CBEVAT · NACENo retyping
Ultimate beneficial owners
Rebuild your clients' ownership structure and reconcile it with the UBO register in a few clicks.
UBO registerOwnership
Risk scoring
Every client gets a transparent risk level that drives how deep and how often your diligence runs.
Low · Medium · High
Scheduled periodic review
Reviews trigger on their due date, with automatic reminders. No file expires in silence any more.
RemindersDue dates
Portfolio view
A single dashboard: files to review, open alerts, average score. Your compliance at a glance.
DashboardAlerts
Evidential file
Everything is timestamped, centralised and exportable. Facing the ITAA or an inspection, the proof of your diligence is ready.
TimestampingPDF exportArchive
Facing the ITAA, what counts is not what you did. It is your proof.
AML Company builds that proof while you work: every identification, every review, every decision, timestamped and retained.
What the law expects
Your duties,
kept up to date for you.
As an obliged entity, the firm applies the full diligence baseline. AML Company turns it into guided steps, from onboarding to retention.
Legal basis: art. 5, §1, 23°, 24°, 25° and 25°/1 of the Act of 18 September 2017
General information based on the Belgian framework; it is not legal advice.
- Identification and verification of the client's identity (KYC)
- Identification of the ultimate beneficial owners (UBO register)
- Assessment of money-laundering and terrorist-financing risks
- Ongoing diligence and monitoring of transactions
- Reporting suspicions to the CTIF
- Retention of the documents and appointment of an AMLCO
Frequently asked questions
Accounting firms
and anti-money laundering.
Are chartered accountants and accounting firms covered by AML law?
Yes. Chartered accountants, tax advisers, accountants (ITAA) and statutory auditors (IRE) are obliged entities (art. 5, §1, 23°, 24°, 25° and 25°/1 of the Act of 18 September 2017) and apply the whole set of diligence duties.
What must a client's diligence file contain?
The identification and verification of the client, the identification of its ultimate beneficial owners, a risk assessment, then ongoing diligence with a periodic review. The documents and decisions must be retained.
How often should a client file be reviewed?
The review depends on the risk level: the higher it is, the more often it comes round. AML Company computes the risk and schedules the reviews on their due date automatically.
How do I prove my diligence in an ITAA inspection?
Every action is timestamped and retained. A client's complete file, with its history of decisions and reviews, exports in one click, ready for an inspection.
Get started
Take your compliance back in hand.
Not your files.
Onboard a first client in minutes and watch the audit trail build itself. Setup and migration free for Belgian firms.